Introduction
We are OPSEU Local 277, otherwise known as Peel Paramedic Union. This is an internal member site for the submission of expense claims.
This Privacy Policy outlines the commitment of OPSEU/SEFPO Local 277 (“we”, “us”, or “our”) to protect the privacy of our members’ personal information. This policy applies to all personal information collected by OPSEU/SEFPO Local 277 in relation to the expenses incurred by members while performing duties for the Local.
Information Collection
We collect personal information necessary to reimburse expenses as per the operational requirements of the Local. This includes, but is not limited to, names, contact details, and financial information related to the reimbursement of expenses (“Expense Information”).
Use of Information
Expense Information is used solely for the purpose of processing claims and maintaining accurate financial records as required by the Local and in accordance with the rules and regulations outlined by OPSEU/SEFPO.
Data Storage and Security
We employ robust security measures to protect Expense Information. This includes the use of Secure Socket Layer (SSL) technology and encryption methods to ensure the confidentiality and integrity of the data.
We reserve the right to maintain offsite backups of all information, including but not limited to personal data, expense information, and submitted documents, as part of our commitment to data security and integrity. These backups are designed to prevent data loss and ensure continuity of our services in the event of unforeseen circumstances.
Please note that these backups may be retained indefinitely to comply with legal obligations, resolve disputes, and enforce our agreements. We implement robust security measures to safeguard the confidentiality and integrity of these backups.
Data Sharing
No third-party sharing of Expense Information will occur without the express consent of the member, except as required by law.
Members’ Rights
Once a claim is submitted, the expense information, documents and uploaded files become the property of the Local. This is to preserve the integrity of the Local’s record-keeping processes. Members acknowledge that they have no right to demand the deletion of submitted claims, expense information and associated uploaded files post-submission. This Expense Information becomes the property of the Local.
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance user experience, deliver personalized content, analyze site usage, and improve our service. Cookies are small text files placed on your device that help us recognize you and provide a more personalized experience.
Types of Cookies Used
- Essential Cookies: These are necessary for the website to function properly and cannot be switched off.
- Performance Cookies: These cookies collect information about how visitors use the email, allowing us to improve the performance and user experience.
- Functional Cookies: These cookies enable the website to provide enhanced functionality and personalization.
By using this site, you consent to the use of cookies in accordance with this Privacy Policy. You can manage your cookie preferences through your browser settings.
Compliance with Canadian Privacy Laws
We comply with all applicable laws and regulations, including the Personal Information Protection and Electronic Documents Act (PIPEDA) , to ensure that our members’ privacy is safeguarded. Our data handling practices are designed to meet or exceed the requirements of Canadian privacy legislation, ensuring that your personal information is managed with the utmost care and confidentiality.
Amendments
This Privacy Policy may be updated or amended from time to time to reflect changes in our practices or the legal landscape.
Contact Information
For any inquiries regarding this Privacy Policy or the handling of Expense Information, please contact the Treasurer.
Last Updated: July 6, 2024